Business travel preparation is more than just booking flights, cars, and accommodations. If you are a regular traveler, you probably have developed your process to ensure an efficient and positive travel experience. Not just that, you also know well what it takes to close that business opportunity that your company and your competitors have been eyeing for sometime. Whether you’re an experienced traveler or you’re going on your first business trip, there are some preparations and travel tips you need to remember. Talk to your travel manager for compliance and take steps to prepare yourself for a successful business trip.
You might also consider getting MD Business Travel Accident Insurance because you never know what can happen, even when you thoroughly planning for your trip.
To ensure that you will have a productive and worthwhile travel experience, take note of the following traveling tips.
1. Book early
One of the most effective travel tips is to make early bookings to have better options and enjoy lower costs.
2. Check your travel insurance
Getting sick, losing luggage, or experiencing a host of other unforeseeable circumstances could end up costing you a lot of money. Check your travel insurance policy, and don’t travel without securing your protection while you’re on the road.
3. Review the travel policy
Take a few minutes to read the travel policy to get a thorough understanding of business expectations. That way, there will be no surprises.
4. Plan your trip in detail
Plan what you need before booking your flights, accommodations, and other services. Any changes can add up your travel costs.
5. Make the most of your time
Make sure to maximize your time with business opportunities. Meet other potential clients, if possible. See if it’s feasible to incorporate more business done on your tip.
6. Keep essential numbers saved in your phone
If you need to contact someone immediately, say your hotel, car service, or the person you’re meeting with, you should have their numbers stored in your phone, so you save yourself the stress and time trying to find that number.
7. Use an online travel management tool
For time and cost efficiency, utilize online travel management tools. It will assure you that choice suppliers are used, necessary approvals are given, communication is streamlined, expenses are captured accurately, and reports are easily generated. It’s an effective way to ensure travel policy compliance.
8. Download apps from your airline
Before leaving the hotel, check the airline app to see the status of your flight. It gives you real-time knowledge if your flight has been delayed or the boarding gate has changed, so you’re not unnecessarily stuck at the airport.
9. Take advantage of loyalty programs
Perhaps you haven’t realized the potential perks you could enjoy by signing up for airlines, hotels, and other loyalty programs. You can even try asking for an upgrade at the check-in counter and get a positive response because you’re a member of their loyalty program. Other possible benefits could be a gift or token when you arrive at the hotel, free breakfasts, and late checkouts. You might even get a bottle of wine as a welcome gift.
10. Check for available travel perks
If your company is an accredited or valued corporate client, airlines, hotels, and most other travel service providers usually give companies perks to become their preferred supplier. These include miles and free hotel stays. Ask the travel manager if they have some bonus or freebies for being a frequent traveler.
11. Leave your detailed schedule with a trusted person
a trusted contact to keep family and colleagues informed on your whereabouts. Leave a detailed itinerary with them. That way, they can contact you immediately if anything goes wrong. This rule applies even for personal travels for any traveling you intend to do.
The last thing you want to happen is arriving at your destination with severe jet lag and unable to do your work. To minimize the likelihood of jetlag, avoid drinking alcohol and coffee, drink plenty of water, and get enough sleep on your flight so you’d feel refreshed when you land. At times, you might consider spending a little extra on a business class seat for a more comfortable travel experience that will make you perform at your best on that important business trip.
About Moody Insurance Worldwide
Moody Insurance Worldwide, a division of Moody & Associates that was founded in 1914, is a leading provider of risk management programs and insurance coverage to individuals and businesses across the East Coast. We write all sizes of businesses, with technical expertise in many key industry areas, and provide personal insurance programs for estates and high net worth individuals. Our licensed, experienced commercial account managers can work with you to determine the coverage that you need at a competitive rate. Contact us today at (855) 868-0170 to learn more about what we can do for you.